Introduction:
During the hiring process, various documents need to be created by the employer, starting from position requirements to interview documents, and finally, the job offer and contract.
Upon receiving the job offer letter and accepting it, the position is typically considered filled. However, there are instances where the job offer letter serves as a starting point for salary negotiation between the employer and candidate.
This article provides essential information and a sample job offer letter for employers that can also be used for salary negotiation.
Basic Information for the job offer/salary negotiation sample letter
1. Job position:
The job offer letter should clearly state the job title and provide a brief paragraph outlining the key responsibilities. This should align with the key result areas (KRAs) discussed during the initial interview process.
2. Documentation/Reader Interaction:
Upon receiving the job offer letter, the recipient should be informed of the necessary steps to proceed. Any required documentation or activities should be clearly mentioned in the letter.
3. Specific terms:
The job offer letter should include important terms and conditions that the employer deems necessary to highlight. These terms should be considered by the employee before signing the job contract.
4. Timelines:
The letter should also specify the deadlines for completing document submission and other related activities.
Sample: Job Offer Letter and Salary Negotiation Letter
First Sample:
Dear John,
ABC is pleased to offer you the position of “Job Title” in the “Department.”
The responsibilities for this role include:
a) Responsibility 1
b) Responsibility 2
c) Responsibility 3
d) Responsibility 4
Upon accepting this job offer and after signing a detailed job contract on your hire date, you will be eligible for the following terms and conditions:
• Base Salary:
Your monthly gross salary will be $x, which will be deposited in your bank account in monthly installments.
Please note that this salary is subject to taxes and other withholding deductions as required by law.
• Benefits:
You will be entitled to the following standard benefits:
1. Retirement and health/life and disability insurance
2. Sick leave
3. Vacation days
4. Car/travel and telephone expenses
5. Other expenses
6. Bonus
To accept our job offer, please submit the following documents within 5 working days:
– Job offer acceptance letter
By accepting our job offer and until you sign the job contract, you acknowledge that your employment does not constitute a contract regarding the terms or duration of your employment.
We sincerely hope that you will accept this job offer. Should you have any questions or concerns, please feel free to contact our secretary or me.
Sincerely,
[Your Name], [Your Title/Position]
[Company Name]
Second Sample:
Subject: Job Offer and Salary Negotiation
Dear John,
I am delighted to extend a job offer to you for the position of “Job Title” in our esteemed “Department” at ABC. After careful consideration of your qualifications and experience, we believe that you are an excellent fit for this role. We are excited about the skills and expertise you will bring to our team.
Responsibilities:
As the [Job Title], your role will encompass various responsibilities critical to the success of our department and the organization as a whole. These include:
1. Responsibility 1
2. Responsibility 2
3. Responsibility 3
4. Responsibility 4
Terms and Conditions:
Upon acceptance of this job offer and subsequent signing of the detailed job contract, you will be eligible for the following terms and conditions:
Base Salary:
Your monthly gross salary will be $x, which will be paid via direct deposit into your designated bank account on a monthly basis. Please note that this salary is subject to applicable taxes and any other mandated withholdings.
Benefits:
As an employee of ABC, you will be entitled to a comprehensive benefits package that includes:
1. Retirement and health/life and disability insurance coverage
2. Sick leave and personal leave allowances
3. Vacation days based on the company’s policy
4. Reimbursement for authorized business-related expenses, including travel, car usage, and telephone expenses
5. Other applicable benefits and incentives as outlined in the employee handbook
6. Eligibility for performance-based bonuses, subject to company policies and achievement of set targets
Document Submission:
To accept our job offer, we kindly request that you submit the following documents within 5 working days:
1. Job offer acceptance letter, acknowledging your acceptance of the position and the terms outlined in this letter.
Please be aware that accepting this job offer does not establish an employment contract regarding the terms or duration of your employment until you sign the final job contract.
We hope that you find this job offer appealing and look forward to welcoming you to our team. If you have any questions or require further clarification, please feel free to contact our secretary or me directly. We are happy to provide any additional information you may need.
Please accept our warmest congratulations on your selection for this role. We are confident that your skills and expertise will contribute significantly to our organization’s success.
We eagerly await your positive response.
Sincerely,
[Your Name], [Your Title/Position]
[Company Name]