The executive assistant (also called executive secretary, executive administrative assistant or executive associate) requires handling top level administrative duties.
The assistant of executive supports the company’s executive either public or private and usually has the authority to make administrative decisions and the policy that affect the direction of information in the organization.
She or he performs as a proxy for the executives deciding which scheduled events, meetings and documentation are most appropriate for the executive and therefore this role is sometimes considered as one of the key roles in the organization.
With all that in mind, the resume of the executive assistant must present an experience, skill sets and knowledge for this important responsibility.
Here is an sample of a resume that you may personalize according to your needs:
Executive Assistant Resume Example
[Address, Zip]
[Phone No., Mobile, Fax, Email Address]
Overview
- [X] Years of varied experience providing administrative support for top-level executives in the industry of [area].
- Possesses an in depth knowledge of the [industry] with advanced level of technical administrative abilities and knowledge in – information systems, software, computerized equipment and clerical procedures.
- Experience includes – writing correspondence, compiling/distributing reports, conducting information researches and arranging/attending Board of Directors meetings.
Executive Assistant: Work Experience/Background
[Job Title]
[Company details], [Location] 2003 – present
- Organized, managed and maintain executive’s meetings and appointments.
- Updated manager’s schedules and diary.
- Prepared/Created spreadsheets and presentations for the corporate executive.
- Interacted on a daily basis with organization staff, executives, clients, partners, vendors and visitors.
- Coordinated the scheduling of conferences, events and distributed minutes for the same.
- Organized travel arrangements, hotels/cars and travel expenses reports for the [CEO/executive].
- Analyzed reports/emails/memos to determine their significant of distribution.
- Interacted with the organization’s Board of Directors to attend, record/compile a distribute Board’s minute of meetings.
- Read, sorted and forwarded incoming correspondence to the executive including faxes, letters and emails.
- Monitored/prepared financial statement.
- Managed executive database – files, documentations and electronic records.
- Prepared organization’s reports, memos, letters, mailing and other documents, using various computer/software tools.
- Supervised clerical staff.
- Established the manager’s office work procedures.
- Met high level of quality standards for office services.
Education, key skills & Qualifications for an Executive Assistant resume
- An in depth knowledge of administrative duties, clerical procedures and supervising office systems.
- Proficient use of office software, possessing learning agility to new software applications.
- Practical experience with Power point, MS Word, Excel and unified massaging system.
- Professional verbal/written communication skills
- Attention to detail.
- Excellent organizational and time management skills – ability to prioritize daily tasks.
- Ability to perform effective judgment in recognizing scope of authority.
- Reliability in protecting confidential information.