Sending a thank you email after a job interview is an essential aspect of the interview process.
Not only does it serve as a polite gesture, but it also has several benefits that can better enhance your interaction during the job interview.
Why They Matter and How to Write Them
Send a thank you email to the important people whom you met during the interview, or the individuals involved in the hiring process.
You should ensure that it reaches them within a minimum of twenty-four hours and a maximum of forty-eight hours from the time that they attended the interview.
In this article, you will discover the strategic importance of sending a thank you email after an interview, along with eight examples of such emails to help you get started.
But first, let’s discover the strategic importance of sending a thank you email after an interview.
Read Further,
Why Sending a Thank You Email After an Interview can Make a Difference
The thank you email can make a difference:
1.) Your professionalism and networking skills – One of the primary reasons to send a thank you letter is to broadcast your professionalism and networking skills to the interviewer.
It can serve as a defining and deciding factor when almost everyone has the same level of qualification and expertise required for the job.
2.) Communication tool – Additionally, a thank you letter is an excellent communication tool that can be used for professional networking.
It provides an opportunity to put forth your aptitude, and thoughts as a professional, and can help the interviewer remember you, or even lead to future opportunities.
3.) Provide Further Information and Documentation – Moreover, the thank you letter can be used to provide further information or elaborate on information already provided to the interviewer.
It is an ideal way to underline your inclination towards the job, provide additional information about yourself, or even use it as damage control if the original interview did not go as planned.
4.) After the Second Interview Etiquette – If you’ve just completed a second interview, there’s a good chance that you’re being seriously considered for the job.
Therefore, a thank you letter shows your continued interest in the position and your motivation to be selected.
Here are some reasons why you should send a thank you letter after a second interview:
- The thank you letter reminds the employer of you as an applicant and reiterates your interest in the job.
- It shows that you pay attention to detail and are willing to go the extra mile.
- It is an opportunity to re-highlight your best strengths and skills that fit the job.
- You can include any additional information or documentation requested by the interviewer along with this letter.
5.) Thank You Email after a Phone Interview
Nowadays, phone or zoom interviews serve as the first round of interviews for many employers.
A phone interview, or virtual interview, is just as important as a face-to-face interview because it’s the initial hiring selection process.
As a job seeker, you should send a thank you letter after being interviewed by phone. Don’t miss this opportunity just because it was a phone or virtual interview.
The email reminds the employer of you as an applicant and reiterates your interest in the job.
Here are some tips on sending a thank-you email after a phone/zoom interview or virtual interview such as Zoom or Google Meet:
- Send the email within 24 hours of the phone interview.
- Use the email to express your gratitude for the opportunity to speak with the interviewer and reiterate your interest in the job.
- Personalize the email as much as possible.
- If you want to add a personal touch, consider sending a handwritten letter by mail.
In conclusion,
A thank you email/note after a job interview is a key aspect of the interview process.
It not only serves as a polite gesture but also has several benefits that can better enhance your interaction during the job interview.
Therefore, it is important to take the time to craft a well-written and thoughtful thank you letter to leave a lasting impression on the interviewer.
How to Construct the Thank you Email
When writing the thank you email, it is suggested to follow a specific structure:
- Begin by expressing gratitude towards the employer for the opportunity and the time they took to interview you.
- Next, express your interest in the job and highlight your skills and qualifications.
- If required, you can also enclose additional documents such as education documents.
- Finally, reiterate your thanks and express hope for future interaction or interviews.
Eight Samples – Thank You Email After a Job Interview
Here are eight samples,
1.) Dear Mr./Ms. [hiring manager last name],
I am grateful for the time you spent with me yesterday.
Thank you for introducing me to the team, discussing the [position], and presenting the company background.
Having had the chance to observe the company’s operations, I am confident that my professional experience and skills match the position requirements.
I am excited about the opportunity to work as a member of your team and exceed prior expectations.
If there are any further questions you would like to ask me, please contact me via email or phone.
Thank you for considering me for the job.
Sincerely,
[Name]
2.) Dear Mr./Ms. [hiring manager last name],
Thank you for interviewing me today for the marketing analyst position at IBM.
The job offers the professional challenges and future growth that I am seeking for my career. I am convinced that my background and skills equip me more than adequately for the job requirements.
Please do not hesitate to contact me if you need more information about my background and qualifications.
Thank you for your time, and I look forward to hearing from you soon about the position.
Sincerely,
[Name]
3.) Dear [Hiring Manager name],
Thank you for speaking with me today.
I am looking forward to meeting with you and learning more about this job opportunity.
Thank you again for your time arranging the job interview.
Sincerely,
[Your name]
4.) Dear Mr./Mrs. [Last Name],
Thank you for the job interview and the time we spent speaking about the job position in your organization yesterday.
Please find enclosed a list of references that you requested. I am confident that I will be able to be a highly efficient team player and make a positive contribution to the team’s goals.
Thank you for your time, consideration, and all your efforts to arrange the interview.
Please do not hesitate to contact me if you require any additional information. Sincerely, [Name]
5.) Dear Mr./Mrs. [Last Name],
Thank you for considering me for the role of [The Job Position] at your company.
I am excited about the prospect of working with your team and contributing to the company’s success.
As requested, I have enclosed some additional documents for your review.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
6.) Dear Mr./Mrs. [Last Name],
Thank you for meeting with me to discuss the [position] at [company name].
I am confident that my skills and experience align well with the requirements of the position. I have no doubt that I can make a valuable contribution to your team’s goals and objectives.
Please don’t hesitate to contact me if you require any further information or references.
Thank you again for your time and consideration. Sincerely,
[Your Name]
7.) Dear Mr./Mrs. [Last Name],
Thank you for sharing information about the [elementary school teaching position] and the company’s culture.
I am impressed with the reputation of the company and the growth opportunities you offer.
My experience in [A,B,C] has equipped me with the skills necessary to excel in this position.
I am eager to bring my knowledge to the role and contribute to the success of your team.
Thank you again for your time and consideration. Sincerely,
[Your Name]
8.) Dear Mr./Mrs. [Last Name],
Thank you for taking the time to speak with me today about the [job title] position.
As someone who has interviewed you twice, I value the opportunity to learn more about the role and your team.
Based on our conversation, I remain convinced that my skills and experience align well with the requirements of the position. I am confident that I can make a valuable contribution to your team’s goals and objectives.
Please don’t hesitate to contact me if you need any additional information or references. I look forward to hearing from you soon regarding the next steps in the hiring process.
Once again, thank you for your time and consideration.
Sincerely,
[Your Name]