There are many reasons why people decide to quit their jobs.
If you have made this important decision, it is crucial to understand the specific reasons for your departure and to leave the company in a professional manner.
One of the first steps after deciding to quit is to write a formal letter, commonly known as a “two weeks’ notice” or “resignation letter,” informing your employer of your decision to leave and giving two weeks’ notice before your final day of work.
Although resigning from a job can be emotionally challenging, it can also lead to better future prospects and continued success in your career development.
It is important to be sure that this is the right time to resign before submitting a resignation letter:
- It’s important to consider all the options for advancement within the company and explore the current job market for opportunities.
- If you have a job offer, consider the offered salary, career development, and job responsibilities. Although it can be challenging to anticipate the future, it’s essential to address these factors.
- If you have made up your mind and are sure about resigning, the next step is to prepare a resignation letter.
This article provides guidance on how to write the notice letter, along with five sample letters.
All you need to know about Two Weeks’ Notice Letter & Resignation
The Two Weeks Notice Letter is a notice letter given by either the employee or the company when one party wishes to end their professional relationship in a cordial manner.
The letter is important because it lays out the way in which you can depart from the company in an easy and hassle-free manner, and it also informs the company of any job aspects that you are liable to if you wish to leave without any misinterpretations.
- Express Regret: When writing the letter, you should express regret that you are leaving the current position. It is important to maintain a positive relationship with the company, as they may be needed for reference letters in the future.
- Giving two weeks’ notice – The Time Frame: You should give two weeks’ notice, or any other time period based on contractual agreement or the company policy for termination.
The time frame should match the right period, and you should cross-check the state’s employment rights and laws for resignations and notice periods. - Handover Requirements: You should take responsibility for transferring the work that you leave during the two-week period. The letter should state the willingness to the handover sequence to ensure a flawless transition.
- More Tips: The resignation letter is no place for expressing emotions or giving specific reasons for leaving. The letter should be hand-delivered in person to the superior. If the employer asks for reasons, you should be given verbally. Avoid office gossip and talking with co-workers about your decision and future plans.
- Writing the Two Weeks’ Notice Letter: The letter should contain four short paragraphs: the announcement of resignation, the effective date of resignation, positive statements about the valuable experience gained in the company, and a statement of willingness to smoothly transfer job responsibilities and current projects. The letter should end with a final thank you.
In conclusion, writing a Two Weeks’ Notice Letter requires careful consideration of the purpose of the letter, the expression of regret, the time frame for resignation, handover requirements, and other tips for a smooth transition.
The letter should be written with professionalism and positive language to maintain a positive relationship with the company.
Five Examples of Two Weeks’ Notice Letter
Here are five examples –
1st Resignation Letter Sample:
Dear [Employer’s Name],
I regret to inform you that I have decided to resign from my current position as [Your Position] at [Company Name], effective two weeks from today’s date, in accordance with the notice period stipulated in my employment contract.
Although this decision was not an easy one to make, I believe that it is time for me to move on to new professional challenges and opportunities. I have thoroughly enjoyed my [X number of years] years at [Company Name], and I am grateful for the positive experiences and the skills that I have gained during my time here.
I would like to thank you and the rest of the management team for providing me with the guidance and support necessary to grow professionally in the industry. The camaraderie and mentorship that I received from my colleagues will always remain memorable to me.
To ensure a smooth transition, I will make sure to transfer all my outstanding projects and responsibilities to the designated individual who will be taking over from me. Please let me know if there is anything else that I can do to help during this transition period.
I wish [Company Name] continued success and prosperity in the future. Thank you again for the opportunity to work with such an incredible team.
Sincerely,
[Your Name]
2nd Sample, Two Weeks’ Notice of Resignation:
Dear [Employer’s Name],
I am writing to inform you that I have made the difficult decision to resign from my position as [Your Position] at [Company Name], effective two weeks from today’s date.
I would like to express my gratitude for the wonderful opportunities and professional challenges that I have had the privilege to experience during my time at [Company Name]. The support and mentorship provided by you and the rest of the team have been instrumental in my growth and development as a professional.
Although I have enjoyed my time at [Company Name], I believe that it is time for me to move on and explore other opportunities that align more closely with my career goals.
As per my employment contract, I will ensure that all my ongoing projects and responsibilities are transferred to the designated individual to ensure a smooth transition. Please do not hesitate to reach out to me if there is anything else that I can do to facilitate this process.
I wish you and the team at [Company Name] continued success in the future. Thank you again for the opportunity to work with such a great group of people.
Sincerely,
[Your Name]
3rd Example of Two Weeks’ Notice Letter:
Dear [Employer’s Name],
It is with regret that I am submitting my resignation from my position as [Your Position] with ABC Company. As per my employment contract, I am providing the standard two weeks’ notice period, and my last day of work will be on [the day, date].
I would like to express my gratitude for the valuable experience and opportunities that I have had during my time at [Company Name]. The support and mentorship provided by you and the team have been instrumental in my growth and development as a professional.
During this transition period, I will ensure that all my current projects and responsibilities are completed, and I will assist in handing them over to the appropriate designated individual.
Thank you again for having me as a part of [Company Name]. I wish you and the team all the best for the future.
Sincerely,
[Your Name]
4th Example of Resignation Letter:
Dear Mr./Ms. Last Name,
CC: HR Department
[Company name]
I regret to inform you of my resignation from my current position as [your position] with [company name]. As per our contractual agreement, I am giving two weeks’ notice, and therefore my last day of work will be [the day, date]. This was a tough decision to make as I have really enjoyed working for [the company]. However, I am confident that this decision will help me achieve my career objectives.
I would like to express my sincere appreciation for the support and opportunities for professional growth that you have provided me during my time here. I am committed to assisting in an effective transfer of my current projects and responsibilities during this transition and before leaving.
I wish [the company] continued success, and I hope our paths cross again in the future.
Sincerely,
[Your Name]
5th Sample Resignation Letter:
Dear Mr./Ms. Last Name,
CC: HR Department
[Company name]
It is with great regret that I inform you that I will no longer be able to provide my services to the company and therefore announce my resignation. As per my contractual agreement, the effective timeframe will be two weeks from this date.
Making this decision was not easy. However, after careful thought, I have decided to leave. Working with [the company] has been one of my most memorable professional experiences, and I will take only good memories from this job. I hope to implement whatever I have learned from this company in my professional as well as personal life.
I will always be grateful for the valuable experience and professional practice that I gained while working here. Please inform me about handing over responsibilities, so that I can do my best to assist in the effective transfer of my responsibilities to the appropriate designated individual.
Again, thank you for having me as a part of your organization for the past two years.
Yours sincerely,
[Your Name]